Administrative Assistant for the Outreach & Civic Engagement (Part-time position)

This position is no longer open.

The Outreach and Civic Engagement Office has a vacancy for an Administrative Assistant (part-time position). The position is based in Beirut Campus but periodic commuting to Byblos Campus is required.

Basic Responsibilities:

• Assists the OCE on all projects and the assessment plan and follows up on them as required
• Collects, researches, compiles, analyzes and summarizes a variety of informational and statistical data pertaining to the OCE activities in Beirut and Byblos campuses
• Transforms statistical materials and data into PowerPoint and Excel charts
• Assists the OCE in preparing proposals and reports
• Establishes excellent working relationships with various LAU constituencies on both campuses
• Coordinates the OCE’s meetings taking minutes and initiating action items
• Provides administrative support for meetings hosted by OCE, handling all details as required
• Makes business travel and lodging arrangements for the OCE
• Coordinates with other departments/schools on administrative and/or operational matters
• Provides information and channels requests, which regularly require the use of good judgement and the interpretation of policies and procedures
• Assists in tracking the operational calendar requirements and the operational budgets for both campuses
• Manages the communication related to the OCE office on both campuses
• Maintains, processes and updates files related to the OCE
• Collects data and prepares the format of the annual report; publishing skills required
• Performs other related duties as and when required
• Reports to the Assistant Vice President of Outreach and Civic Engagement

Minimum Qualifications & Skills:

• BA/BS from a renowned university. A Master’s degree is a plus
• Work experience in a similar position for 2 years or more
• Excellent verbal and written skills in English and Arabic
• Knowledge of the American system of education; Knowledge of other systems is a plus
• Knowledge of Banner is a plus
• Must be a team player; takes initiative and is proactive
• Advanced computer skills especially in Word, Excel, PowerPoint and Desktop Publishing
• Excellent accuracy in researching, collecting, analyzing and presenting data
• Excellent analytical and problem solving skills

CVs should be emailed to vacancy8@lau.edu.lb, specifying the job title in the subject line.  Please provide the exact month and year while listing your professional experience.

Closing date for applications is Wednesday September 14, 2016.

No applications will be accepted after this date, and only shortlisted candidates will be notified.

The Lebanese American University is committed to a policy of equal opportunity