Administrative Assistant (Part – Time position)
This position is no longer open.
The LAU - Louis Cardahi Foundation in Byblos has a vacancy for an Administrative Assistant to handle all administrative tasks related to the Foundation.
Main Duties & Responsibilities:
- Provides administrative assistance to the Foundation’s Director
- Maintains, archives and documents files, records and/or other documents related to the Foundation, such as urban maps, articles, photographs, etc.
- Provides assistance to research guests working at the Foundation
- Welcomes guests and visitors to the Foundation, and provides guidance to student groups on visit
- Schedules and arranges calendar items, appointments, interviews, meetings, conferences, exhibitions, workshops, and other events
- Oversees and assists in preparing all events in the Foundation such as exhibitions, lectures, etc.
- Coordinates with university units on administrative and/or operational matters
- Performs miscellany job-related duties as assigned by the Director
- Researches, compiles and summarizes a variety of informational or statistical materials related to the Foundation
- Assists in the logistics related to setting up premises, maintaining equipment and facilities
- Keeps track of all budgetary issues
- Assists the Director in the promotion of the Foundation in schools, public venues, etc.
- Responds to external queries about the Foundation
- Supervises the work of student assistants assigned to the Foundation
- 30 hrs / week schedule: Tuesday to Saturday: 10:00 am - 4:00 pm
Minimum Qualifications & Skills:
- BA/BS degree with a good background in cultural history
- Good administrative skills
- Fluent in English, French and Arabic
- Computer skills [Adobe, Photoshop, etc.]
- Experience in professional archiving and documentation
- Ability to maintain confidentiality of records
- Good public relations
- Work experience in cultural institutions is a plus
CVs should be emailed to vacancy4@lau.edu.lb, specifying the job title in the subject line. Please provide the exact month and year while listing your professional experience.
Closing date for applications is Tuesday 15 November, 2016.
No applications will be accepted after this date, and only shortlisted candidates will be notified.
The Lebanese American University is committed to a policy of equal opportunity