Executive Assistant

This position is no longer open.

 Occupational Summary:

The Dean of Students’ Office in Beirut Campus is currently searching for an Executive Assistant to support the Office in all its clerical and administrative duties.

Basic Functions and Responsibilities:

1. Receives and screens visitors’ telephone calls, emails, faxes and other correspondence.
2. Provides information and resolves complaints which regularly require the use of good judgment and the interpretation of policies and procedures.
3. Schedules and maintains the Dean’s calendar of appointments, meetings and travel, and makes necessary logistic arrangements to support these activities. Coordinates some office functions and activities with other departments.
4. Coordinates the Dean’s meetings taking minutes and circulating them. Provides administrative support for events and conferences hosted by the Dean, handling all details as required.
5. Researches, compiles and summarizes a variety of informational or statistical materials.
6. Implements the necessary procedures to comply with LAU’s archiving system and sets up any necessary additional information filing system in a professional manner so as to control and manage confidentiality of the Dean’s records, files and databases.
7. Oversees maintenance of office equipment, such as computers, copiers and printers, securing the smooth operation of all office facilities. Monitors office supplies stock, and places orders for necessary replenishments.
8. Supervises the work of student assistants assigned to the office and monitors their contracts and timesheets, to ensure they fulfill their duties.
9. Assists in preparing and managing the Dean of Students’ budget as well as the budgets of the Residence Hall and the Athletics Departments.
10. Assists the Dean as directed in responding to various correspondences, typing of memos and papers, studies and presentations.
11. Performs other tasks pertinent to this job as assigned.

Desired Qualifications and Profile:

1. Bachelor degree from a renowned university.
2. At least 5 years of office management experience, preferably in higher education.
3. Excellent communication capabilities both in Arabic and English.
4. Highly skilled in typing and all necessary computer software, particularly Word, PowerPoint, Excel, Oracle, and other applications.
5. Excellent interpersonal communication skills.
6. Ability to maintain confidentiality.
7. Excellent analytical skills with the ability to work with diverse teams.

Applications should be emailed to beirut.hire@lau.edu.lb, specifying the job title in the subject line.

Closing date for applications is Monday June 3, 2013.

No applications will be accepted after this date, and only shortlisted candidates will be notified.

The Lebanese American University is committed to a policy of equal opportunity