Executive Assistant

This position is no longer open.

The Human Resources Department is currently looking for an Executive Assistant for its Beirut Campus. This position reports to the Assistant Vice President for Human Resources (AVP HR).

Role Summary:

The Executive Assistant is responsible for supporting the office of the AVP HR in all its administrative duties.

Main Duties and Responsibilities:

• Coordinates office operations, sets priorities, organizes and anticipates needs and exercises good judgement, particularly with sensitive/confidential matters.
• Receives and screens visitors, phone calls, emails and other correspondence providing information and resolving complaints which require interpretation of policies and procedures.
• Schedules and maintains the AVP HR’s calendar of appointments, meetings and travel, and make the necessary logistical arrangements.
• Manages the administrative support for events and conferences hosted by the AVP HR or his/her subordinates, handling all details as required.
• Assists the AVP HR as directed in responding to various correspondences. Drafts memos, letters, statements, reports and prepares PowerPoint presentations.
• Assists in preparing and tracking the office budget and record keeping.
• Implements the necessary procedures to comply with LAU’s archiving system to ensure confidentiality of the records, files and databases.
• Oversees maintenance of office equipment, such as computers, copiers and printers, securing the smooth operation of all office facilities. Monitors office supplies stock, and places orders for necessary replenishments.
• Supervises the work of student assistants assigned to the AVP HR’s office and monitor their contracts and timesheets.

Minimum Required Qualifications:

• A Bachelor’s degree from a renowned university.
• 4-6 years of office management experience.
• Knowledge of Microsoft Office suite.
• Excellent communication, interpersonal and analytical skills. 
• Excellent organizational and administrative management.
• Ability to research, collect, analyze and present data.
• Ability to work with diverse teams.
• Ability to maintain confidentiality.

CVs should be emailed to vacancy1@lau.edu.lb, specifying the job title in the subject line.  Please provide the exact month and year while listing your professional experience.

Closing date for applications is Monday October 19, 2015.

No applications will be accepted after this date, and only shortlisted candidates will be notified.

The Lebanese American University is committed to a policy of equal opportunity