Lead Administrative Assistant for the University Registrar

This position is no longer open.

The Registrar’s Office has a vacancy for Lead Administrative Assistant for the University Registrar. The position is based in Beirut campus but periodic commuting to Byblos campus is required.

Basic responsibilities:

• Assists the University Registrar on all projects and the assessment plan and follows up on them as required.
• Collects, researches, compiles, analyzes and summarizes a variety of informational and statistical data from Beirut and Byblos campuses.
• Transforms statistical materials and data into PowerPoint and Excel charts.
• Assists the Registrar in preparing proposals and reports.
• Establishes excellent working relationships with various LAU constituencies on both campuses.
• Coordinates the University Registrar’s meetings taking minutes and initiates action items.
• Provides administrative support for meetings hosted by the University Registrar, handling all details as required.
• Makes business travel and lodging arrangements for the University Registrar.
• Coordinates with other departments/schools on administrative and/or operational matters.
• Receives and welcomes students, parents, and external visitors who wish to meet the University Registrar.
• Provides information and channels requests, which regularly require the use of good judgment and the interpretation of policies and procedures.
• Assists in tracking the operational calendar requirements and the operational budgets for both campuses.
• Manages the communication related to the Registrar’s office on both campuses.
• Maintains, processes and updates files related to the University Registrar.
• Collects data and prepares the format of the annual report; publishing skills required.
• Performs other related duties as and when required.
• Reports to the University Registrar.

Minimum qualifications and skills:

• BA/BS degree from a renowned university.  A Master’s degree is a plus.
• Work experience in a similar position for 2 years or more.
• Excellent verbal and written skills in English and Arabic; 
• Knowledge of the American system of education; Knowledge of other systems is a plus.
• Knowledge of Banner is a plus.
• Must be a team player; takes initiative and is proactive.
• Advanced computer skills especially in Word, Excel, PowerPoint and Desktop Publishing. 
• Excellent accuracy in researching, collecting, analyzing and presenting data.
• Excellent analytical and problem solving skills.

CVs should be emailed to beirut.hire@lau.edu.lb, specifying the job title in the subject line.

Closing date for applications is Tuesday November 25, 2014.

No applications will be accepted after this date, and only shortlisted candidates will be notified.

The Lebanese American University is committed to a policy of equal opportunity