Administrative Assistant

Role Summary

The Administrative Assistant is mainly responsible for providing administrative support to the Philip A. Salem Academy for Lebanese Heritage. This role involves welcoming visitors, preparing correspondence and materials, maintaining records, and supporting the organization, archiving, and preserving the academy’s extensive historical and cultural collections. S/he ensures that materials are systematically catalogued, indexed, and readily accessible to researchers, scholars, and visitors.

Main Duties & Responsibilities

• Performs full clerical, administrative, and general office duties involving typing, record and file maintenance, document creation, mail distribution, telephone and center reception
• Organizes, updates, and maintains the academy’s extensive archive of historical and heritage-related materials collected since 2002
• Archives, catalogues, classifies, and indexes documents, publications, photographs, manuscripts, and other heritage resources to facilitate efficient retrieval and long-term preservation
• Maintains organized physical and electronic filing systems to ensure all materials are accurately documented and easily accessible
• Types and prepares documents accurately in both Arabic and English, including correspondence, reports, inventories, catalogues, and archival records
• Supports researchers, scholars, and visitors by facilitating access to archived materials and reference resources
• Schedules appointments and plans meetings, conferences, and travel
• Prepares meeting agendas and compiles relevant materials; takes minutes as needed
• Conveys the Director’s instructions or requests to relevant individuals or departments and facilitates the exchange of information as needed
• Organizes and expedites the flow of work through the director and initiates any necessary follow-up actions
• Performs other duties pertinent to this job as assigned by the direct supervisor

Minimum Required Qualifications

• Bachelor’s degree
• Minimum 1 year of administrative support experience, preferably in an academic, cultural, archival, or library setting
• Advanced typing and writing skills in both Arabic and English with a high degree of accuracy
• Experience in archiving, cataloguing, indexing, records management, and document organization
• Strong interpersonal and communication skills
• Highly organized, detail-oriented, with ability to manage multiple tasks simultaneously
• Proficiency in Microsoft Office Suite and other relevant software applications
• Ability to work effectively under pressure while meeting deadlines
• Ability to handle confidential information with discretion and maintain accuracy in managing historical and archival collections

Work Schedule

The standard work schedule for this position is Monday through Friday, with possible/ occasional attendance after hours and/or during weekends/holidays to ensure business continuity and/or support events.

Interested candidates should email their CVs with a letter of interest outlining the applicant’s relevant experience to vacancy10@lau.edu.lb, specifying the job title in the subject line. 

CVs should include the exact month and year while listing the candidate’s professional experience and educational background.

Closing date for accepting applications is Wednesday, August 12, 2026.

No applications will be accepted after this date, and only shortlisted candidates will be notified.

The Lebanese American University is an Equal Opportunity Employer.