Executive Assistant (VP)

Role Summary

The Executive Assistant (VP) is primarily responsible for providing high-level administrative support to the Vice President for Finance - CFO of a highly responsible and confidential nature. S/he has thorough knowledge of the office’s method of operation and organization, frequently communicates with senior-level internal and external stakeholders and is regularly exposed to confidential data.

Main Duties & Responsibilities

• Handles the Vice President’s calendar, scheduling meetings and appointments while prioritizing time-sensitive tasks
• Coordinates office operations, sets priorities, organizes, anticipates needs and exercises sound judgment, particularly with sensitive or confidential matters
• Receives and screens visitors and incoming communications, answers routine questions, refers or responds on behalf of the Vice President as appropriate
• Organizes and prepares meetings material, including agendas, reports and presentations, takes minutes and follows up on action items
• Handles sensitive financial, personnel, and institutional information with the highest level of confidentiality and professionalism
• Serves as the primary point of contact for internal and external stakeholders
• Provides administrative support for events hosted by the office
• Maintains accurate and organized records, files, and databases
• Arranges travel, accommodations, and itineraries for the Vice President and guests
• Assists in resolving, researching, assessing, and referring problems, often of a sensitive or confidential nature
• Assists in preparing and tracking the office budget
• Monitors office supplies and processes purchase requests as needed
• Researches a wide variety of information requests independently as directed
• Prepares and edits correspondence, reports, presentations, letters, memoranda, and other documents
• Prepares charts, graphs, and tables for presentations or inclusion in reports
• Organizes and prepares documents requiring the integration of multiple office technology and software applications
• Compiles and presents data reports as required
• Reports periodically on the status and progress of work to the direct supervisor
• Ensures the proper maintenance and safekeeping of personally handled documents and files
• Performs other duties pertinent to this job as assigned

Minimum Required Qualifications

• Bachelor’s degree in Business Administration, Finance, Management, or a relevant field
• Minimum 6 years of working experience in office management, preferably in higher education.  Experience in finance-related environments or supporting finance executive is strongly preferred
• Has a thorough understanding of an executive assistant’s responsibilities and working style, demonstrating a high level of tact and integrity
• Works independently on a variety of special projects
• Commitment to maintaining confidentiality and protecting the privacy of individuals and the University
• Strong organizational skills
• Demonstrated interpersonal and public relations skills
• Advanced communication skills in both English and Arabic
• Skilled in using MS Office Suite and other applications
• Analytical quantitative skills are a plus

Work Schedule

The standard work schedule for this position is Monday through Friday 8:00 AM to 4:30 PM, with possible/ occasional attendance after hours and/or during weekends/holidays to ensure business continuity and/or meet deadlines.

Interested candidates should email their CVs with a letter of interest outlining the applicant’s relevant experience to vacancy3@lau.edu.lb, specifying the job title in the subject line. 

CVs should include the exact month and year while listing the candidate’s professional experience and educational background.

Closing date for accepting applications is Wednesday, April 15, 2026.

No applications will be accepted after this date, and only shortlisted candidates will be notified.

The Lebanese American University is an Equal Opportunity Employer.