Office Manager

Role Summary

The Office Manager is primarily responsible for providing high-level administrative support to the Vice President for Finance - CFO of a highly responsible and confidential nature. S/he has thorough knowledge of the Office’s method of operation and organization, frequently communicates with senior-level internal and external stakeholders and is regularly exposed to confidential data.

Main Duties & Responsibilities

• Handles the Vice President’s calendar, scheduling meetings and appointments while prioritizing time-sensitive tasks
• Coordinates office operations, sets priorities, organizes, anticipates needs and exercises sound judgment, particularly with sensitive or confidential matters
• Receives and screens visitors and incoming communications, answers routine questions, refers or responds on behalf of the Vice President as appropriate
• Organizes the finance calendar and timetable, monitor reporting deadlines and reports periodically on the progress of work to the direct supervisor
• Assists in resolving, researching, assessing, and referring problems, often of a sensitive or confidential nature with the highest level of confidentiality and professionalism
• Prepares charts, graphs, and tables for presentations or inclusion in reports
• Organizes and prepares documents requiring the integration of multiple office technology and software applications
• Supervises and implements the signatory matrix, ensuring that payments and proper communication are issued in a timely manner
• Prepares letters, memoranda, meetings agendas, reports and presentations, takes minutes and follow ups on action items
• Maintains accurate and organized records, files, and database to control and manage the confidentiality of the Office of the Vice President for Finance ’s records, files and databases
• Arranges travel, accommodation, and itineraries for the VP and guests
• Provides administrative support for events hosted by the office
• Assists in preparing and tracking the office budget
• Monitors office supplies and processes purchase requests as needed
• Performs other duties pertinent to this job as assigned by the direct supervisor

Minimum Required Qualifications

• Bachelor’s degree in Business Administration, Finance, Management, or a related field
• Minimum 6 years of working experience in office management, preferably in higher education. Experience in finance-related environments or supporting finance executive is strongly preferred
• Has a thorough understanding of an office manager’s responsibilities and working style, demonstrating a high level of tact and integrity
• Commitment to maintaining confidentiality and protecting the privacy of individuals and the University
• Strong organizational skills
• Demonstrated interpersonal and public relations skills
• Advanced communication skills in both English and Arabic
• Skilled in using MS Office Suite and AI applications
• Analytical quantitative skills are a plus

Work Schedule

The standard work schedule for this position is Monday through Friday, with possible/ occasional attendance after hours and/or during weekends/holidays to ensure business continuity and/or meet deadlines.

Interested candidates should email their CVs with a letter of interest outlining the applicant’s relevant experience to vacancy1@lau.edu.lb, specifying the job title in the subject line. 

CVs should include the exact month and year while listing the candidate’s professional experience and educational background.

Closing date for accepting applications is Thursday, August 13, 2026.

No applications will be accepted after this date, and only shortlisted candidates will be notified.

The Lebanese American University is an Equal Opportunity Employer.