Space Management Coordinator

Role Summary

The Space Management Coordinator is mainly responsible for coordinating all space assignments, allocation and relocation requests as well as space related projects and furnishing. S/he will ensure an efficient use of space, maintain updated physical space databases and manage the campus facilities photo gallery. S/he will also be responsible for handling the furniture inventory and conducting space audit tours.

Main Duties & Responsibilities

• Communicates, collaborates and coordinates with various stakeholders on all aspects related to space allocations, relocations, furniture, signage and space requests
• Validates space and occupancy conditions of the facilities on a regular basis and reports on findings as needed
• Coordinates, implements and documents all new space-related activities, including relocation schedules, furniture deliveries, and refurbishment projects
• Catalogs information and photos and updates the database of facility space, occupancy, assets and other attributes delineating the utilization of university facilities and space
• Conducts space audit tours and reports any issues to the Space Planning Manager
• Coordinates with the Facilities Management’s website administrator to ensure that all space data related to physical space inventory and photos are updated
• Reports any space related issue or complaint to the Space Planning Manager
• Communicates with internal departments and external vendors to ensure timely and efficient delivery of furniture and refurbished items
• Assists in preparing related space utilization and analysis reports and surveys as required
• Provides backup support when needed, to ensure continuity of operations within the P&R Unit
• Performs other duties pertinent to this job as assigned

Minimum Required Qualifications

• Bachelor Degree with relevant specialization in Interior Design or similar
• Minimum 3 years of work experience in space management, facilities coordination or a related role
• Advanced Proficiency in Microsoft Office Suite and AutoCAD; proficiency/experience in Enterprise Asset Management software is a plus
• Knowledge of space planning principles, furniture standards, and workplace design concepts is a plus
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively
• Excellent communications skills
• Service excellence and customer focus
• Demonstrated accuracy and thoroughness with attention to details in performing work duties
• Ability to work as part of a specialized team that handles various aspects of facility management
• Ability to work within a diversified team and foster a spirit of cooperation and integrity

Interested candidates should email their CV with a letter of interest outlining the applicant’s relevant experience to vacancy4@lau.edu.lb, specifying the job title in the subject line.

CVs should include the exact month and year while listing the candidate’s professional experience and educational background.

Closing date for accepting applications is Tuesday,  June 11, 2024.

No applications will be accepted after this date, and only shortlisted candidates will be notified.

The Lebanese American University is an Equal Opportunity Employer.